How to Create a Bug Report + Free Template

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26 Apr 2024 5 read

In this blog, we’ll share customizable templates designed to improve communication between QA and development teams, reduce confusion, and facilitate faster bug resolution. 

Incorporating these templates into your workflow will empower you and your team to tackle issues head-on and ensure the delivery of high-quality software.

So, let’s get started!

Download Template

    Bug reporting is a fundamental aspect of software development and maintenance. When users or developers encounter issues within software, clear and detailed bug reports are essential for resolving these problems efficiently. This article will guide you through the process of creating an effective bug report, highlighting the key elements to include, best practices to follow, and offering a free template for download to streamline your reporting process.

    Understanding the Importance of Bug Reports

    A bug report serves as a communication tool between users, testers, and developers. It provides a detailed description of an issue, allowing developers to understand and replicate the problem, prioritize it, and ultimately fix it. Well-crafted bug reports save time, reduce frustration, and contribute to the overall quality and reliability of the software.

    Key Elements of an Effective Bug Report

    An effective bug report should be comprehensive, clear, and concise. Here are the essential components to include:

    1. Title

    The title should be a brief, clear summary of the bug. It should give the reader a quick idea of what the issue is about without needing to read the entire report.

    Example: “Crash on Login When Entering Incorrect Password”

    2. Description

    The description provides a detailed explanation of the bug. It should include:

    • Overview: A brief summary of the bug.
    • Expected Behavior: What you expected to happen.
    • Actual Behavior: What actually happened.
    • Steps to Reproduce: A step-by-step guide to replicate the issue.

    Example: Overview: The application crashes upon entering an incorrect password on the login screen. Expected Behavior: The application should display an error message indicating the incorrect password. Actual Behavior: The application crashes and closes unexpectedly. Steps to Reproduce:

    1. Open the application.
    2. Navigate to the login screen.
    3. Enter an incorrect password.
    4. Click the “Login” button.

    3. Environment Details

    Specify the environment where the bug was encountered. This includes:

    • Operating System: (e.g., Windows 10, macOS Catalina)
    • Device: (e.g., Dell XPS 13, iPhone 12)
    • Browser: (if applicable) (e.g., Chrome 89, Firefox 86)
    • Software Version: (e.g., Version 1.2.3)

    4. Screenshots/Screen Recordings

    Visual aids can help developers quickly understand the issue. Include screenshots or screen recordings showing the bug in action.

    5. Logs

    Attach any relevant logs that may provide additional context about the bug. This can include application logs, error messages, or system logs.

    6. Priority and Severity

    Assign a priority and severity level to the bug. This helps in triaging and addressing issues based on their impact.

    • Priority: (e.g., Low, Medium, High, Urgent)
    • Severity: (e.g., Minor, Major, Critical)

    7. Additional Notes

    Include any other relevant information that might help in diagnosing and fixing the bug. This can include possible workarounds, related issues, or any other observations.

    Best Practices for Writing Bug Reports

    To ensure your bug reports are as helpful as possible, follow these best practices:

    Be Clear and Concise

    Avoid ambiguity and provide precise information. Use simple language and avoid technical jargon unless necessary.

    Be Thorough

    Include all relevant details and steps. The more information you provide, the easier it will be for developers to understand and replicate the issue.

    Be Objective

    Stick to the facts and avoid opinions or assumptions. Report what you observe, not what you think might be causing the issue.

    Use a Consistent Format

    Using a consistent format for all bug reports ensures that information is easy to find and understand. This is where a template can be extremely useful.

    Free Bug Report Template

    To help you get started with creating effective bug reports, we have created a free template that you can download and use. This template includes all the key elements discussed above and provides a structured format to ensure you don’t miss any important details.

    Download Free Bug Report Template


    Creating effective bug reports is a critical skill in software development and testing. By providing clear, detailed, and well-structured reports, you can help developers quickly understand and resolve issues, ultimately contributing to the success and quality of the software. Use the guidelines and template provided in this article to enhance your bug-reporting process and ensure a smooth workflow for your development team.

    Remember, the goal of a bug report is not just to highlight a problem but to facilitate its resolution. Clear communication and thorough documentation are key to achieving this goal. Happy bug reporting!



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